FP7 started with a focus on full economic costing. Many universities began to prepare the transition from additional cost to a full costing model. In 2009 it was decided not to lower the transitional flat rate in FP7, allowing universities more time to develop and implement a full costing model before the start of Horizon2020. Currently, the EC is considering how to assist universities developing a full costing model and it’s not clear what will happen under Horizon 2020 (2014-2020).
FP6 audits have a dramatic effect on FP7. The 2007 EC decision to collect more data on errors in financial reports to determine the financial errors made, has taken place. The outcomes of these audits are affecting the interpretation of the FP7 rules by the EC, as described and regularly updated in the Guide to Financial Issues.
In the workshop we discuss the legal background of FP7 and the different indirect cost models, such as: simplified method or real indirect costs. After lunch we will focus on the complexities of financial management of an FP7 project and discuss the impact of the FP6 audits on FP7 rules, as the definition of productive hours, time recording and double charging.
We discuss the consequences of one costing system for all entities, reimbursement rates, eligible costs, guarantee fund, pre-financing, interim payments, calculation of interest, receipts, depreciation of equipment, subcontracting, financial statements and certificates.
To have a thorough understanding of:
- Indirect cost models and calculation of indirect costs;
- Attribution indirect costs to activities and cost drivers;
- Time recording and definition of working hours;
- Difference Pre-financing and Interim Payments;
- Consequences of art 7 DESCA;
- Budgeting and organising financial control in FP7;
- Eligible Costs, Management Costs, Other Activities Costs, equipment and depreciation, income to the Project, Third Party resources, Receipt, Interest etc;
- The financial risks of a financial review and audit.
Who should attend?
The workshop is of value to anyone involved in:
- developing and implementing a full cost model;
- financial management of an FP7 project, as coordinator, project manager, financial manager, controller or auditor of FP7 projects.
The course is open for the experienced and non-experienced practitioner.
The seminar will be in English, with no translation. Moments of discussions are included in the programme to promote exchange of views between participants and trainers.
Lotte Jaspers from Yellow Research. Lotte has been advisor to the Dutch government with regard to the Rules for Participation for FP5 up to FP7 as well as the Dutch University Association (VSNU). She was a representative in the FP7 Model Grant Agreement consultation group. Lotte has extensive experience in drafting and negotiating FP7 consortium agreements for universities. At present she is advising institutions how to solve the consequences of negative audit reports.
Mette Skraastad has been EU Liaison Officer for FP4 and has been involved in setting up full cost calculation models under FP4 and FP7 in the Netherlands and throughout Europe. During FP5 and FP6 she has worked as research manager and project manager for external funded research. Since 2005 she has been consultant for financial aspects of FP7.
9.15 Registration and Coffee
Part I Costing Principles
FP7 rules, Eligible direct and Indirect Costs
Part II Developing a full costing model
Real Indirect Cost or Simplified Method. Allocating of indirect costs to main activities, cost pools and cost drivers
Part III Financial Management – direct costs
Practice: Solid time recording. Budgeting Section B1 and A3 and justification in B2
Theory: Pre-financing and interim payments
Practice: Subcontracting and Third Parties, Management, Receipts, Interest etc
Part IV Financial Statements and Audits
Certificates and ex-post Audits. The consequences of audits.
Current developments and effect on FP7
Checklist of documents needed for ex-post audits.
16:30 Questions & Answers
End of course
Course fee for a Yellow Research course is 425,00 euro per participant, including coffee & tea, lunch and course materials. This course is also available for in house training at your institution. The price for a full course day in house is 3.275,00 euro excluding travel and subsistence
Date, time, location
Date(s): not scheduled, available as in-house event
Time: 9:15 am – 4:30 pm
Location: Yellow Research, Herengracht 495, 1017 BT, Amsterdam
Click on the blue button ‘Book this course’ on the top of this page to book online or to download the booking form. For questions about this course, please contact Sarah Jones at jones[at]yellowresearch[dot]nl.